Exhibition Rules and Regulations for FOEF 2019

• Agreement to Rules. The Exhibitor, for itself and its employees, agrees to abide by the Dow Jones Exhibitor Rules set forth in this Agreement or posted on Dow Jones’s web site, and any other rules, policies or regulations of the owner of the Event venue (collectively, the “Rules”) and by amendments that may be put into effect by Dow Jones, Event venue and its contracted decorating company.

 

• Amendment to Rules. Any matters not specifically covered by the Rules shall be subject solely to the decision of Dow Jones. The Rules may be amended at any time by Dow Jones, and all amendments made shall be binding.

 

• Dow Jones shall have sole control over Exhibition Hall admission policies at all times. Admittance to the Exhibition is limited to representatives of exhibiting organizations and registered attendees. No guests or children will be allowed on the Exhibition floor at any time.

 

• Automatic Space Release. If Exhibitor fails to arrive for setup by 9:00 am on the opening day of the Exhibition; Dow Jones will automatically release the space, whether Dow Jones fills the Exhibitor’s booth space or not.

 

• Booth Representatives. The Exhibitor’s booth representatives shall be restricted to employees of the exhibiting organization who are registered to attend the Event. Booth representatives shall wear “Exhibitor” badge identification, furnished by Dow Jones, at all times.

 

• Booth Representatives Admittance during Non-Show Hours. Exhibitor booth representatives will be permitted to enter the Exhibition one hour before each day of the Exhibition and will be able to remain in the Exhibition one half hour after closing, with the exception of the last day of the Exhibition. Exhibitors that require additional time must check with Dow Jones’s Event management team.

 

• Care of Building. The Exhibitor will be held responsible for any damage done by its employees or representatives to the Event venue. The Exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other Exhibitors’ property. The Exhibitor may not apply paint, lacquer, adhesive or other coating to building columns and floors or to standard booth equipment.

 

• Conference Materials. Sponsors, exhibitors and delegates will be presented with conference materials for reference. However, these conference materials may not be reproduced in whole, or in part, without the express written consent of Dow Jones.

 

• Conference Content and Speaker(s). Dow Jones reserves the right to select the content, speakers and panelists for all sessions of the EVENT. This is inclusive of scheduling the speakers, sessions, meals and receptions.

 

• Dow Jones shall have full discretion and authority in the placement, arrangement and appearance of all items displayed by the Exhibitor, and may require the replacement, rearrangement or redecorating of any item or of any booth that Dow Jones deems inconsistent with the principal purpose of the Exhibition or inappropriate for any other reason, and no liability shall be attached to Dow Jones for costs that may devolve upon the Exhibitor thereby. Exhibitor building special background or side dividers must make certain that the surfaces of such dividers are finished in such a manner so that they are not unsightly to Exhibitor in adjoining booths. If such surfaces remain unfinished by 9:00 am on the opening day of the Exhibition, Dow Jones shall authorize the official decorator to effect the necessary finishing, and the Exhibitor must pay all charges involved thereby.

 

• Demonstration Equipment Placement. All demonstration equipment, including the operator’s position, must be located at least two feet removed from the aisle line of the exhibit area.

 

• Distribution of Printed Materials, Samples, Souvenirs. The Exhibitor may distribute marketing materials, samples, souvenirs, publications, etc. only from within their contracted booth space. The distribution of any article that interferes with the activities in, or obstructs access to, neighboring booths, or that impedes aisles, is prohibited. Neither Exhibitor nor non-exhibitor shall distribute to meeting attendees printed materials, samples, souvenirs and the like, except from within the contracted booth space.

 

• Early Tear Down. Exhibitor shall not initiate tear-down, packing, or abandon exhibit prior to close of the Exhibition. In the event Exhibitor begins teardown prior to the close of the Exhibition, the Exhibitor will be in non-compliance, will be assessed an early breakdown fee of $2,500 and may be refused the right to exhibit at future Dow Jones events.

 

• Eligible Exhibits. Dow Jones has the sole right at any time including during the Event to determine the eligibility of any organization or product for inclusion or continued participation in the Exhibition.

 

• Exhibitor Appointed Contractors. Any company using Exhibitor Appointed Contractor companies must provide Dow Jones with a certificate of insurance, clearly stating who the exhibiting company is. Certificate of insurance is required. Every Exhibitor and Exhibitor Appointed Contractors must comply with applicable labor agreements and practices and must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppage, strikes, or labor problems. In addition, any Exhibitor Appointed Contractors shall be responsible to Dow Jones’s Official Service Contractor as pertains to move-in and move-out scheduling.

 

• Union Labor. If required by local ordinances, Exhibitor must comply with all union regulations applicable to installation, dismantling and display of the exhibition booths.

 

• Exhibition Restrictions. Dow Jones reserves the right at any time to prohibit or remove any exhibit, display, device, or part thereof, or prohibit the exhibit, display, device or promotional material that in its opinion is not suitable to or in keeping with the mission of Dow Jones. Furthermore, Dow Jones reserves the right at any time to prohibit or remove any exhibit, display, device or promotional material if the activity of the Exhibitor regardless of location of activities is in Dow Jones’s sole opinion not suitable to or in keeping with the mission of Dow Jones. Exhibitor may not engage in any activity that will interfere with or in Dow Jones’s opinion be reasonably objectionable to other exhibits or that may present Dow Jones or the Event in a false or negative light, whether at the Exhibition Hall or elsewhere during the Event. The Exhibitor agrees not to use hotel or hospitality rooms to exhibit or for demonstrations or entertaining at hours that conflict with scheduled Dow Jones meetings, Dow Jones events and Exhibition hours.

 

• Exhibitors’ Discussions, Costumes, Promotion. The Exhibitor shall not engage in any activities in the aisle or in booths other than its own. The Exhibitor’s representatives wearing appropriate costumes or carrying banners or signs separately, or as part of their apparel, must remain in their own contracted booth space.

 

• Fire Prevention Requirements. Exhibitor shall conform to all regulations of the local fire department. In addition, all main and cross aisles, corridors, exhibit areas, exit stairways, and other areas will be maintained at their required width at all times the Exhibition is open; no obstructions such as chairs, tables, or displays will be allowed to protrude into aisles. No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated paper, shall be used at any time. All packing containers, boxes, excelsior, and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays.

 

• Floor Plan. Dow Jones reserves the right to modify the Exhibition floor plan without notice.

 

• Food and Beverage Samples. Exhibitor shall be solely responsible for ensuring that any food/beverage samples are in safe condition for consumption and in compliance with all applicable laws and regulations.

 

●       Genuineness of Goods.

 

• Provision for non-infringement. Exhibitor warrants that disclosure and delivery of any information, goods, documents, software and other materials, and use thereof, as contemplated by this Agreement, will not knowingly infringe or violate any proprietary right of any third party, including, without limitation, any copyright, trademark, known patent or trade secret right.

 

• Warranty of genuineness of goods. If a situation arises which constitutes an infringement, Exhibitor will have the obligation to, at its option: (i) modify the infringing goods, equipment or software at its own expense, without impairing in any respect the functionality, level of quality of goods or performance, so that it is non-infringing; (ii) replace the goods, system, equipment or software with equally suitable, non-infringing goods, system, equipment or software.

 

• Counterfeit Goods. Exhibitor shall not use any goods in relation to the activities governed by this Agreement that are “Counterfeit Goods”, defined as Goods or separately- identifiable items or components of Goods that:
• Are an unauthorized copy or substitute of an Original Equipment Manufacturer or Original Component Manufacturer (collectively, “OEM”) item;
• Are not traceable to an OEM sufficient to ensure authenticity in OEM design and manufacture:
• Do not contain proper external or internal materials or components required by the OEM or are not constructed in accordance with OEM design:
• Have been re-worked, re-marked, re-labeled, repaired, refurbished, or otherwise modified from OEM design but not disclosed as such or are represented as OEM authentic or new
• Have not passed successfully all OEM required testing, verification, screening, and quality control processes.

 

Exhibitor shall implement an appropriate strategy to ensure that Goods used in relation to activities governed by this Agreement are not Counterfeit Goods. Seller’s strategy shall include, but is not limited to, the direct procurement of items from OEMs or authorized suppliers, conducting approved testing or inspection to ensure the authenticity of items, and/or, when items are to be procured from non-authorized suppliers, obtaining from such non-authorized suppliers appropriate certificates of conformance.

 

If Exhibitor becomes aware or suspects that it has used or is using Counterfeit Goods in relation to activities governed by this Agreement, Exhibitor promptly shall notify Dow Jones and replace, at Exhibitor’s expense, such Counterfeit Goods with OEM or Dow Jones-approved Goods that conform to the requirements of this Agreement. In addition, Exhibitor shall be liable for all costs incurred by Dow Jones related to the Exhibitor’s use of Counterfeit Goods. The remedies contained in this article are in addition to any remedies Dow Jones may have at law, equity, or under other provisions of this contract. Exhibitor bears responsibility for procuring authentic Goods or items from its subcontractors and shall ensure that all such subcontractors comply with the requirements of this article.

 

• Installation – Showing – Dismantling. Hours and dates for installation, showing, and dismantling shall be those specified by Dow Jones. The Exhibitor shall be liable for all storage and handling charges resulting from failure to remove exhibit material from the Exhibition before conclusion of the dismantling period specified by Dow Jones.

 

• Lotteries, Contests. The operation of games of chance or lottery devices, or the actual or simulated pursuit of any recreational pastime, is permitted only as allowed by the laws of the jurisdiction in which the Event is being held and upon written approval from Dow Jones. In the event Dow Jones approves any such lotteries, contests, Exhibitor understands and acknowledges that Exhibitor will remain solely responsible for compliance with any or all rules and regulations governing such lotteries, contests.

 

• Noise and Odors. No noisy or obstructive work will be permitted during open hours of the Exhibition, nor will noisily operating displays, nor exhibits producing objectionable odors, be allowed.

 

• Non-Endorsement. The exhibiting of services, products or equipment at any Dow Jones event or program does not constitute an endorsement or approval by Dow Jones of such services, products or equipment. The Exhibitor is not permitted to represent in any manner or at any time that such services, products or equipment have been endorsed or approved of by Dow Jones.

 

• Obstruction of Aisles or Booths. Any demonstration or activity that results in excessive obstruction of aisles or prevents ready access to nearby Exhibitors’ booths shall be suspended for any periods specified by Dow Jones.

 

• Exhibitor shall take no photographs of other Exhibitors’ booths without prior consent of the Exhibitor involved.

 

• Recording and Videotaping. The recording of the conference either by audio or videotape is not permitted without the express prior written content of Dow Jones and respective speaker(s).

 

• Presentations Sound Amplifying, Reproducing Equipment. The use of sound systems is permissible, provided that they are not audible more than three feet into the aisle or into neighboring booths, and that the sound is directed exclusively into the Exhibitor’s booth. Dow Jones shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not be audibly objectionable to neighboring Exhibitor. Sound amplification may be used by an Exhibitor only for the dissemination of information to the meeting’s audience that directly relates to products and/or services of the particular company displaying such products and/or services at the Event. Any presentation that interferes with the activities in, or obstructs access to, neighboring booths, or that impedes aisles, is prohibited.

 

•        Regulations Governing Displays.

 

• All exhibits are subject to an on-site inspection; if Exhibitor’s exhibit, product, or any part of the exhibit display has to be repositioned, or if masking drape or carpet has to be ordered, any and all costs incurred will be at the Exhibitor’s expense.

 

• Any portion of an exhibit that obstructs the view, interferes with the privileges of other Exhibitor, extends beyond the designated booth space or for any reason becomes objectionable at the discretion of Dow Jones, must be immediately modified or removed by the Exhibitor and/or Dow Jones. Unsightly back walls visible from the side on corner booths must be covered or draped, or such will be draped by Dow Jones and billed to the Exhibitor.

 

• Exhibitor will be responsible for providing floor covering (e.g. carpet, wood) for their contracted booth space.

 

• Hanging signs or banners used as company identification are prohibited for inline booths.

Exhibitor may only hang a sign or banner in an island booth space.

 

• Exhibitor are not allowed to set up their own wireless internet equipment.

 

• Rejected Displays. The Exhibitor agrees that its exhibit shall be admitted and shall remain from day to day solely in strict compliance with the rules herein stated. Dow Jones reserves the right to reject, eject or prohibit any exhibit in whole or in part, with or without giving good cause. If cause is not given, liability shall not exceed the return to the Exhibitor of the amount of rental unearned at the time of ejection. If an exhibit of the Exhibitor is ejected for violation of these rules or for other stated reasons, no return shall be made.

 

• Safety Devices. The Exhibitor agrees to accept full responsibility for compliance with national, state and city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment.

 

• The Exhibitor must take all steps it deems advisable to protect and insure its employees, exhibit, equipment and property from injury, loss or damage during the entire term covered by this contract. The Exhibitor expressly releases Dow Jones, the event venue and their officers, directors, members, employees and agents from any and all claims for such injury, loss or damage. Dow Jones will engage a security service during the inclusive move-in period, operational hours and move-out period of the Exhibition. However, the furnishing of such service will not increase the liability of Dow Jones, the event venue, their officers, directors, members, employees or agents. Exhibitor may elect to hire additional security services for its property, at its own expense, through the official General Services Contractor for the Exhibition.

 

• Signs, Illumination. Education, communication and resource information signs only will be allowed in exhibit booths. Electric flashers or signs involving the use of neon or similar gases are prohibited. Should the wording on any sign or area in an Exhibitor’s booth be deemed by Dow Jones to be contrary in any way to the best interest of the Exhibition, the Exhibitor shall make such changes or remove signs as requested by Dow Jones. Dow Jones’s decision will be final in such matters.

 

• Staffing of Exhibits. All exhibits must be continuously staffed each day of the Exhibition during those hours when the Exhibition is open to attendees. There will be no exceptions.

 

• Sub-Leasing. The Exhibitor may not sublet its space, nor any part thereof, nor exhibit, offer for sale, give as a premium, or advertise articles not manufactured or sold in its own name, except if such articles are required for the proper demonstration or operation of the Exhibitor’s display, in which case identification of such articles shall be limited to the regular nameplate or other identification that in standard practice appears normally on them. Rulings of Dow Jones shall in all instances be final with regard to use of any exhibit space.

 

• Trademark Usage. Exhibitor agrees and acknowledges that the use of Dow Jones trademarks by Exhibitor, in connection with the Event, in associated marketing materials and activities, or in any other way, is strictly prohibited, unless permission for use is provided to Exhibitor in writing by Dow Jones.